About the Financial Management module

The Financial Management module allows users to post all financial transactions relating to services rendered to the patient.

Features of the Financial Management module

The following features constitute the major functionality of the Financial Management module and are accessible through the Financial Management module Sheet Bar.

Periods and Batches

The Financial Management module uses PeriodsA method of grouping financial data for reconciliation purposes during a set period of time. and BatchesA batch is a way of grouping like transactions for processing at the same time. You may have multiple batches associated to each period. Information is associated to the period based on the batches included in the period. to manage all financial transactions related to services rendered to patients. Though periods are typically set to begin and end based on the calendar months of the year, they can be set to any length of time at your facility's discretion.

Patient Ledger

All charges, payments, write-offs, transfers and overall financial account maintenance can be viewed on the Patient Ledger. Sheet Bar options on the Patient Ledger enable you to perform certain kinds of account maintenance such as posting charges and generating a single patient statement.

Batch Ledger

The Batch Ledger displays all transactions posted to a selected batch regardless of the patient to whom the transaction belongs. As the user clicks on the transaction rows that are displayed, details of that transaction will be displayed at the bottom of the screen. Links to the patient's demographics, appointment summary, and patient statement history are also available from the Batch Ledger.

Remittance Posting

The Remittance Posting feature allows users to bring together multiple patients’ charges onto one screen in order to post adjustments to those transactions. Users have the ability to search for charges within a date range to gather these transactions for one or more payors in order to post adjustments based on a payor’s Remittance Advice, which will typically consist of many different patients’ accounts being reimbursed from one check or EFT (Electronic Funds Transfer).

Insurance Billing

The Insurance Billing section of the Financial Management module is used to generate insurance claims for charges that have been posted. Claims can be generated on an individual basis or for a group of patients, and can be formatted either on paper or through the X12 electronic claims file.

Group Rebill

The Group Rebill feature can be used to remove the current bill date from multiple charges at once, causing them to re-enter the insurance billing queue. This feature is helpful when charges have been marked as billed, but an occurrence prevented the claims from being submitted.

Patient Statements

The Patient Statements feature allows clients to send out statements of financial responsibility to patients and guarantors related to services provided at their facility. Statements can be customized in terms of the information that is included on the statement and how often it can be generated.

Opening the Financial Management module

Click the icon shown circled below in the AmkaiOffice toolbar:

The Financial Management module opens to a blank screenblank screen with Sheet Bar options appearing on the left. You can access the module's functionality using these Sheet Bar options. Click the links below to learn about these options.

Sheet Bar options

Billing

Entry Screens