Access the Supply Resource dictionary by clicking Supply ResourceSupply Resource under the Dictionary heading on the System Administration module Sheet Bar. The dictionary opens to the main pagemain page. You may add or edit items into the dictionary, sort or look up items or make existing items active or inactive from this page.
The screen is divided into two sections. The left side displays a list of all of the individual items in the dictionary. The right side of the screen displays the details associated to the selected (highlighted) item. The details displayed on the right hand screen will change based on the type of item you are entering or editing. Mandatory fields are displayed in red.
Video Demo: Adding an Item to the Supply Resource Dictionary
This video provides a detailed demonstration of adding an item to the dictionary and an overview of Supply Resource dictionary setup.
To add an item to the Supply Resource dictionary
If the box is checked, the item will not be selectable when creating preference cards.
Non-coveredNon-covered (UB specific)
If this box is checked, when doing Time & Materials billing, the item will appear in FL 48 (Non covered charges) on the UB-04 form. Generally used for Inpatient billing.
A check here indicates the item is not a stock item, such as office supplies or furniture. It may also be used to indicate bulk items that are not depleted on a regular basis.
Items marked as taxable will have the applicable amount of tax added to the purchase order when placing an order.
Check this box if the item is going to be billed to patients/carriers.
Note: Before you can post charges (bill) for supplies/resources, Time and Material Billing must be enabled in the System Administration module. See Time & Material Billing.
Expiration DateExpiration Date
Checking this box will require users to enter an expiration date for the item when receiving or depleting. Reports will also allow you to search for items that are close to or have reached the expiration date. Once you have referenced this item in the system the expiration box cannot be modified.
Checking this box will require users add the applicable serial number for items received and depleted. Reports will also include information on serial numbers when they have been indicated. Once you have referenced this item in the system the serialized box cannot be modified.
Hazardous MaterialHazardous Material
System flag used to warn users of potential issues.
Material Safety Data SheetMaterial Safety Data Sheet
Check box to indicate if MSD sheets are on file for Hazardous Material.
Click to scan in a document that will be attached to this item. If a document is already attached, the printer icon will be active. Click it to print the document.
System flag used to indicate an item is classified as Latex Free.
Fields 1, 2, 3: These fields are available to address certain situations only under the direction of AmkaiSolutions representatives.
External IDs: Used with interfaces with third party systems to ensure commonality between the two systems.
If you checked the Billable item box in step 12, specify how the item should be billed in the Billable Items sectionBillable Items section. Click herehere to learn about fields in this section.
Note: The Billing Method is set at the category level (in the Supply Resource Category dictionary), but you can set a different billing method for individual items in the Supply Resource dictionary. This section should only be completed if you would like to apply a rate that is unique to this item rather than all items in the same Supply Resource Category.
The steps above describe how to enter information in the fields that are common to all Supply/Resource Types. Click the links below to learn how to enter information in the additional fields that appear when you add the following Supply/Resource Types:
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