Race Dictionary

Race, as a social concept, is a group of people who share similar and distinct physical characteristics.

Examples

• Black or African-American
• White
• Asian
• Native Hawaiian or Pacific Islander
• Patient Refused
• Unknown

Race is assigned to patients' accounts in the Demographics module. The field is most often used by facilities that are required to submit data to their state for cases performed in an Ambulatory Surgery Center on an annual or quarterly basis.

The Race dictionary is a Shared (Business Group) dictionary. The items entered in the dictionary are shared among all Business Entities in the Business Group.

Conflict checking is available on the Race field. See Configuring Conflict Settings for Case/Patient.

Before you begin

If your organization is in a state with mandatory state reporting, please make your Amkai representative aware of that as soon as possible upon implementation of AmkaiOffice. If Race is a reported element in the file, specific set up of the Race codes in the dictionary may be required.

To add a new race to the dictionary

1. Click New Item from the Actions sectionActions section in the upper right of the dictionary.

   

2. Name: Enter a description of the item to be entered. This is a mandatory field and must be unique.
3. Quick Code: Enter a short name for the item. Quick Codes can be up to 15 alphanumeric characters,are mandatory and must be unique. If the Auto generate quick codes Preference has been enabled this filed will populate when the Name field has been completed and you tab off of the field.
4. HL7 Race Code:  Enter the appropriate Health Level 7 code in this field.
5. CDC Race Code:  Enter the appropriate CDC race code in this field.
6. State Codes: For facilities with state mandatory reporting requirements it may be necessary to assign state specific codes to races. Only users that have been instructed to complete this area of the dictionary are required to enter data here. To add a state code, click the plus sign. The State and Code Kind fields will auto-populate. Enter the appropriate code in the Code field.
7. Generate quick code: If the Preference to Auto generate quick code has been set, this field will be displayed when new items are added to the dictionary. If a quick code has not been set or if you would like to override the code that has been entered in the field, click the button to have the system generate a quick code.
8. Click one of the following buttons:

1. • Save and DoneSave and Done

     Click to save your changes and return to the Items screen.

   • Save and NewSave and New

     Click to save your changes and clear the fields on the dialog, so you can add another new Item to the dictionary.

   • CancelCancel

     Click to discard your changes and return to the Items screen.

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