Procedure Type dictionary

The Procedure Type dictionary in the Administration module contains a list of the every type of procedure performed at your facility (i.e. orthopedic, bariatrics, etc.).

Entries in the Procedure Type dictionary are associated to Procedures in the Procedure dictionary and are referenced in Scheduling for TemplatesBlocks of time on the Scheduling Grid reserved for a specific surgeon or physician group or for a specific procedure type. created for specified Procedure Types. For example, your facility may set aside a block of time on the schedule for Orthopedic procedures. When Procedures associated to that Procedure Type (ex: knee replacement) are scheduled in that Template, that appointment time appears Qualified TimeWhen you schedule an appointment in a Template that meets the criteria for which the Templates was reserved, it is called Qualified Time. For example, when you schedule cataract surgery in a block of time set aside for ophthalmology appointments. on the Template Utilization Report, which assists your facility in making future decisions about blocking time for Orthopedics.

The Procedure Type is also used as a sorting and/or grouping option in certain financial and clinical reports.

The list of Procedure Types is built by your facility: it does not come pre-built in the system. The Procedure Type dictionary is a Shared dictionary within a Business GroupA grouping of Business Entities that are "in business" with each other. These entities are usually owned by the same parent company or corporation. However, in some cases, they are separately owned, but they agree to share certain data across the Business Entities, so users do not need to continually re-enter patient data.. Items entered in this dictionary will be active and available for use and editing in all Business EntitiesA Business Entity (BE) typically represents a unit of business within a given database. The business can be an Ambulatory Surgery Center (ASC), a physician's practice, an Anesthesia Billing unit, etc. Whether or not a BE is related to another BE within the same database is simply based on the business relationship between the two entities. They can be an ASC/Practice Management combination or an ASC/Anesthesia Billing combination, for example. BEs, whether related or not, typically have separate Federal Tax ID numbers. in the Business Group.

When adding items to this dictionary it is important to consider how financial and clinical reports may be run for the facility. While it is not mandatory, the Procedure Type can be very helpful for running month end and quality reports.

To add a new Procedure Type

1. Click New Item from the Actions sectionActions section in the upper right of the Procedure Type dictionary. The Edit new Procedure Type item dialogEdit new Procedure Type item dialog appears. Complete at least the MandatoryMandatory fields are those which much be completed with valid information before an appointment is saved. Your Business Entity can designate these fields in Conflict Settings in the Administration Module. Mandatory fields are highlighted in red in the application. fields on this dialog:

   

   

   • Name: (mandatory) Enter a description of the item. The name must be unique.
   • Quick Code: (mandatory) Enter a short name for the item, up to 15 alphanumeric characters long. Quick codes must be unique.
   • Flat fee: If your facility bills a flat fee for this Item, enter that fee here. This field is only used for Time & Material line item billing and is not required for ASCs billing with global fees.
   • Cost+: If your facility bills Time and Materials for this item instead of a flat fee, enter the amount over cost that is added to line items billed. This field is not required for ASCs billing with global fees.
   • Ancillary: This check box is only used for Time & Material billing to identify a procedure done in connection to another procedure. This field is not required for ASCs billing with global fees.
2. Generate quick code: If the Preference to Auto generate quick code has been set, this field will be displayed when new items are added to the dictionary. If a quick code has not been set or if you would like to override the code that has been entered in the field, click the button to have the system generate a quick code.
3. Click one of the following buttons:

2. • Save and DoneSave and Done

     Click to save your changes and return to the Items screen.

   • Save and NewSave and New

     Click to save your changes and clear the fields on the dialog, so you can add another new Item to the Dictionary.

   • CancelCancel

     Click to discard your changes and return to the Items screen.

©2024 Surgical Information Systems. All Rights Reserved.