The Supply Resource Dictionary is one of the most fully integrated dictionaries in the system. The items entered in this dictionary play a role in each of the modules listed below.
Scheduling
Equipment entered into the Supply Resource Dictionary that has been set up as a Scheduling Resource can be associated to cases at the time of scheduling or can be included in Preference Cards. The dictionary entry will provide information on how many pieces of the equipment are on hand and allow the system to conflict check to ensure that more items are not schedule than are available.
Preference Cards
A key component of a Preference Card is the supply items needed to perform the procedure(s) referenced on the card. Supplies, medications, implants, equipment and instruments need to be entered into the dictionary before the cards can be created. Uniformity and consistence in how the items are added, named, and associated to categories will make the process of creating the cards much easier. The system can also use the information on the cards to project needed supplies for cases scheduled and alert the Inventory/Materials Management module if there are items that need to be ordered based on case load and current supplies on hand.
Clinical Documentation Management (CDM)
Preference cards are pulled into the CDM module, and supplies/resources referenced on the card are associated to the individual case. Exceptions are corrected for items not used or items used, but not included on the card. Inventory is depleted and adjusted based on the items referenced, and equipment usage is logged for maintenance records.
Financial Management
Supply items marked as billable are pulled into the Financial Management module and charged out based on the standard fee associated to the supply or on contracts associated to the carrier being billed. Claim forms use the information found in the Supply Resource Dictionary for HCPCS/CPT4 codes as well as Revenue Codes. Before you can post charges for supplies/resources, Time and Material Billing must be enabled in the System Administration module. See Time & Material Billing.
Inventory Management
Purchase orders and requisitions are created based on the information entered in the Supply Resource Dictionary. Receiving, adjustment and physical inventory are all done based on the Item Master, which is a direct reflection of the information entered into the dictionary.
Cost Management
The Cost Management module will look to the individual case and include cost of supplies, equipment, instruments, medications and implants used for the case when calculating the total cost. The information on costs for each of these items is pulled directly from the Supply Resource Dictionary. Estimated costing from Preference Cards is also done based on the supply resources referenced on the preference cards, which are pulled from the Supply Resource Dictionary.
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