Setup for Depleting Inventory

You need to deplete inventory to remove used supplies from stock. You can deplete inventory in several ways in the AmkaiOffice system. Based on your facility's needs, you can use the options either individually or together.

We recommend you deplete inventory after the preference card has been pulled into Clinical Documentation Management (CDM) and pulled/used supplies have been updated after the completion of the case. Once a case is depleted, changes may be made at any time to update the initial depletion information.

You can configure settings for inventory depletion in this sectionsection . of the Inventory SetupInventory SetupType your expanding text here. dialog

Fields in this Section

Inventory Depletion Indicator

In this sectionsection . of the Inventory SetupInventory SetupType your expanding text here. dialog select one of the following methods of material delivery based on your facility requirements/rules.

FIFO: An asset-management and valuation method in which the assets produced or acquired first are sold, used or disposed of first.
LIFO: An asset-management and valuation method that assumes that assets produced or acquired last are the ones that are used, sold or disposed of first

Note: Once you set the Inventory Depletion Indicator by selecting either FIFO (First In, First Out) or LIFO (Last in, First Out) on the Inventory Setup dialog, you will not be able to change the selection.

Deplete

Auto Deplete Inventory after case performed: Select this check box if you want the System to automatically deplete/update all supplies that can be updated at 2:00a.m.and provide a report to the user of the items depleted/updated to inventory.

Number of days to deplete: Enter a number in the box labeled Number of days to deplete. This will indicate to the system that a deplete/update to inventory should be done for any performed case that has supplies available to be depleted/updated after the specified number of days indicated. Generally the number entered here should be the number of days required by your staff to review the items used vs. the items referenced in the case from the preference card. If you set the box to 1 then one day after the case is set to be performed, the case will be depleted or re-depleted.

Turned On: When the above option is turned on the system will fill in the Turned on box with the current date. Only cases marked as performed as of this date will be updated. Any cases with items that need to be depleted prior to this date will need to be done using either the By Case or Group Deplete option.

Note: Ifyour facility is billing for supplies, it may be advantageous to leave the Auto Deplete button turned off, so that stock is not depleted prior to items being received and cost of supplies updated for billing.

Inventory Management Topics