Ledger Batch Report

The Ledger Batch Report shows all transactions posted to a Batch . For each transaction, the report shows the following information:

• Date entered

• Patient's name and account number

• Transaction Type code

• Transaction code

• Insurance plan quick code

• Provider quick code

• Check or EFT number

• Transaction owner

• Transaction amount

• Totals by transaction type and payment type

Note: Prior to closing a Batch , view/print the Ledger Batch Report to ensure all necessary transactions have been entered into the batch. In addition, if expected values were entered when the batch was created, those values are also displayed and should match the actual transaction totals before the batch is closed. If they do not match, an error message will be displayed, but you can still close the batch.

Accessing the Ledger Batch Report dialog

You can access this dialog from the Select Batch dialogSelect Batch dialog, which can be accessed in the following modules. Click the links to learn how to access this dialog from each module.

1. • Scheduling moduleScheduling module

     1. 1. Right-click the appointment on the grid and select Arrival/Departure Status from the menu. The Arrival/Departure Status dialogArrival/Departure Status dialog appears.

           

        2. Click the Co-pay/Deposit button. The Select Batch dialog appears.

      

   • Demographics moduleDemographics module

     1. 1. Select patient's record. Click here to learn how.
        2. From the Sheet Bar, select Co-pay/Deposit. The Select Batch dialog appears.  

      

   • CDM moduleCDM module

     1. From the CDM module Sheet Bar, select Supplies/Resources from either the Case heading or the appropriate clinical department heading.

     2. Click the No Batch button to launch the Select Batch dialog.

   • Financial Management moduleFinancial Management module

     1. 1. Select the Patient Ledger Sheet Bar option from the Billing heading. The Patient Ledger screenPatient Ledger screen launches.

           

        2. Click the current batch number in the upper right of the Patient Ledger screen. The Select Batch Dialog appears.

      

Viewing/Printing the Ledger Batch Report

1. From the Select Batch dialogSelect Batch dialog, highlight a Batch and click the printer icon at the bottom left of the dialog. The Ledger Batch Report dialogLedger Batch Report dialog appears.

   

   

2. By default, the report will display all transactions entered in the batch. Use the following fields on this dialog if you would like to narrow your results. The only mandatory field is Sort by, which defaults to displaying transactions by Order of Entry. Click the name of each field for more information:
   • Sort bySort by

     You can select an option from the drop-down list in this field to determine how the transactions from the ledger are grouped on the report.

     • Transaction Date

     • Transaction Type

     • Patient

     • Order of Entry (default)

     • Provider

   • ProviderProvider

     If you wish to view only transactions related to a specific provider, select a provider from the drop-down list, or access the dictionary using Hot Keys [Alt + D] or [Alt + E] in the field. If you do not select a provider will be included in the report.

   • Check/EFT NumberCheck/EFT Number

     Enter the check number or identifying number for an electronic funds transfer in this free text field to view only those transactions associated to that number.

   • Include Inactive EntriesInclude Inactive Entries

     Check this check box to include transactions marked inactive.

   • OwnerOwner

     The Owner is the person who posted the Transaction.

3. Click OK to generate the report. A dialog appears offering you the choice of output formats. Select either PDF or CSV file by clicking the appropriate radio button.
4. Click OK to view the reportreport on your screen. From here, you can save the file to your computer or print.

   

 

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